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Vacancies

Administrative Assistant

Organisation: 
UNOPS

Administrative Assistant
Job categories Administration
Vacancy code VA/2017/B5007/11805
Department/office ECR, GVA, Geneva
Duty station Geneva, Switzerland
Contract typeLocal ICA Support
Contract level LICA-3
Duration 1 year
Application period 17-Feb-2017 to 05-Mar-2017

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Background information- ECR
Based in Geneva, the Europe and Central Asia Regional Office (ECR) supports UNOPS offices throughout the region through: management, financial and programmatic oversight of global and country-specific portfolios, clusters and operations centres, including hosting services; fund and management advisory services; project implementation; procuring goods and services; and managing human resources.
ECR ensures that projects are executed to the highest standards, providing a shared knowledge base and ensuring that best practices and lessons learned are disseminated between business units and projects across the entire region.
ECR strategy is to:
• Strengthen UNOPS role in operationalizing the Sustainable Development Goals with particular emphasis on health, environment and economic development.
• Position UNOPS in the Balkan sub-region, the Caucasus and Central Asia.
• Strengthen the implementation of ECR global and regional programmes, with revitalized partnerships in infrastructure, procurement and project management.
ECR operates global portfolios from offices in Geneva, Brussels and New York, and country-specific programmes from its operations and project centres located in Eastern Europe and Central Asian countries.

Functional Responsibilities
Under the guidance and supervision of the Special Assistant to the Regional Director, Europe & Central Asia (ECR), the Administrative Assistant provides support to administrative services ensuring high quality of work, accurate, timely and properly recorded/documented service delivery at in the ECR Office. The Administrative Assistant promotes a client, quality, and results-oriented approach.

The Administrative Assistant works in close collaboration with operations, portfolio and project personnel in the ECR Office and its Operations/Project Centres, as well as with personnel in Headquarters and other UN agencies to ensure consistent service delivery.
Under the guidance and supervision of the Special Assistant to the Regional Director, Europe & Central Asia (ECR), the Administrative Assistant provides support to administrative services ensuring high quality of work, accurate, timely and properly recorded/documented service delivery at in the ECR Office. The Administrative Assistant promotes a client, quality, and results-oriented approach.
The Administrative Assistant works in close collaboration with operations, portfolio and project personnel in the ECR Office and its Operations/Project Centres, as well as with personnel in Headquarters and other UN agencies to ensure consistent service delivery.

Summary of Key Functions:
1. Ensures system maintenance and reporting, focusing on achievement of the following results:
2. Provides administrative and secretarial support to Regional Director's Office, focusing on achievement of the following results:
3. Provides logistical and procurement support, focusing on achievement of the following results:
4. Provides support to office maintenance and assets management, focusing on achievement of the following results:
5. Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:

Education

Completion of secondary school or equivalent is required.

Experience

 Minimum 3 years of relevant work experience required. Ability to work with computer and office software packages (MS Office 2010 and/or newer versions) and knowledge of spreadsheet and database packages required.Minimum 3 years of relevant work experience required. Ability to work with computer and office software packages (MS Office 2010 and/or newer versions) and knowledge of spreadsheet and database packages required.

Languages

Fluency in written and oral English required. Working knowledge of French is desirable. Knowledge of other UN working languages and asset.Fluency in written and oral English required. Working knowledge of French is desirable. Knowledge of other UN working languages and asset.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA)
Contract level: Local ICA Level 3
Contract duration: 1 year initially, renewable subject to satisfactory performance and funding availability.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. see doc. attached

Recruitment/internship in UNOPS is contingent on the results of such checks.

PLEASE SUBMIT A COVER LETTER ALONG WITH YOUR APPLICATION. 

To apply for this position: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=11805#8


Documents: