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Programme Management Assistant


Project Management;

• Assist with day-to-day implementation of the two EU and US funded CITES capacity building projects and contribute to their work plans and expected results.
• Prepare, distribute and maintain records on project-related contracts and their progress (such as, Terms of Reference (TOR), communication, reporting) in accordance with accepted policies and procedures.
• Liaise with Administrative Services unit to monitor budget expenditures and maintain a record of project budget revisions.
• Assist with the updating of relevant project documents and web portal(s).
• Undertake other administrative and logistical tasks for the prompt and effective implementation of the project as required.

Secretarial and Administrative support for KMOS;
• Contribute to the implementation of capacity building programme.
• Assist with other knowledge and information management activities such as the CITES website, the CITES Virtual College and Library.
• Undertake other financial and administrative tasks on ad hoc basis (such as filing, drafting correspondence of a routine nature, scheduling meetings, making arrangements for staff travel, among others).
• Provide general office assistance; respond to information requests and enquiries; review, log and route incoming correspondence; set up and maintain files or records; organize meetings, workshops; handle administrative tasks, such as maintaining attendance records, assessing telephone billing.
• Perform other duties as assigned.

PROFESSIONALISM: Knowledge of internal policies, processes and procedures generally and in particular those related to programme or project administration, programming and budgeting. Understanding the functions and organization of the work unit and of the organizational structure and respective roles of related units. Ability to undertake basic research and gather information from standard sources. Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology; Understands applicability and limitation of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.

High school diploma or equivalent is required. Passing the Administrative Assessment Support Test (ASAT) at Headquarters or an equivalent recognized locally administered test at a United Nations Office Away is desirable.

Work Experience
A minimum of five (5) years of progressively responsible experience in secretarial work, office management and administration is required. Working experience with the United Nations is desirable. Experience in preparing and reviewing UN contracts (such as legal instruments including Memorandum of Understandings (MoUs), Internal Cooperation Agreements (ICAs) and Small Scale Funding Agreements (SSFAs), and budget management and knowledge of UN financial system Umoja is an advantage.

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Working knowledge of French would be desirable. Knowledge of another official United Nations language is an advantage. ¨

For more information and how to apply please use the following link: