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Research Assistant


For this post, the Research Assistant will provide assistance within the team for the development, maintenance and updating of databases, administration of projects, preparation of documentation for, and the organisation of conferences and meetings using English, French and Spanish. Under the supervision of the Chief Scientific Services Team (SST), he/she will perform the following duties;

1. Develop, maintain and update the Team's databases.
• Research, extract and compile basic information and technical data on specific programmes/projects and related topics and issues.
• Sort, consolidate, extract and process data and enter into relevant database.
• Assist in monitoring developments/issues on subjects or areas assigned by collecting, selecting, analysing and compiling materials from multiple sources, e.g., relevant databases, the library and the Internet.
• Assemble original statistical material; adjusts reported data from different sources and load data into computerized database system.
• Assist in the evaluation and examination of data sets for accuracy, clarity and validity.
• Assist in the maintenance of relevant computerized databases.
• Prepare a variety of reports, presentations, tables, lists, graphs, charts and/or diagrams for information and review by senior officers.
• Review, store, classify, and maintain relevant computerized databases.

2. Assist in the preparation and organization of meetings of the CITES Conference of the Parties, Standing Committee, Animals/Plants Committees and workshops related to implementation of the programme of work.
• Take notes and drafts executive summaries of meetings
• Serves as focal point for administrative coordination on specific meetings and project implementation activities undertaken by the team, involving liaison with a diverse organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
• Prepare abstracts/bibliographic descriptions for inclusion in documents, articles, books and publications.
• Collect, organize and disseminate relevant UN and media information.

3. Support to the scientific team and other duties as assigned:
• Provides general office assistance for the team; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; handles routine administrative tasks, such as travel arrangements for workshops and meeting.
• Provides guidance/training to new/junior staff
• Performs other related work as required.

• Professionalism: Ability to research, interpret and analyse a wide variety of data. Knowledge of the functions and organization of the work unit, and of the organizational structure and respective roles of related units. Knowledge of internal policies, processes and procedures and in particular those related to project administration, implementation and evaluation, technical cooperation, programming and budgeting. Demonstrates use of initiative and ability to make appropriate linkages in work requirements. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.

• Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

High school diploma or equivalent is required. Candidates MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters

Work Experience
A minimum of five years of progressively responsible experience in collecting and researching data across various areas of social, economic and environmental development or related area is required. Working experience in an office support functions using MS Office software in an international setting is desirable.

English and French are the two working languages for the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Proficiency in one of the other working languages of the Convention (French and /or Spanish) is desirable. Knowledge of another UN official language is an advantage.

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview. 

More information and application: